Form Uploads Add-on

Stop manually uploading files to Google Drive™, organizing, renaming and adding individual tags / descriptions! Configure Google Form™ add-on once to upload files and images, then each new item will be

- uploaded to the correct Google My Drive™ or Google Shared Drive™ folder;

- appropriately renamed;

- an individual description will be added, with tags for quick search;

- items can be shared with the uploader or others from the defined list;

- a list of all uploaded items with an URL for quick access can be sent by email.

Upload folder/subfolders, item name and description may contain placeholders defined in form fields.

Forms containing 50+ questions and/or 20+ uploads may take more than 1 hour to process uploaded files due to Google quotas for Google Workspace add-ons.

Try our Form Uploads add-on for Google Forms™ today! See our Privacy Policy.

Settings

1. Click Add-ons icon

2. Choose a Form Uploads Manager add-on from the list

3. Click Settings

4. Turn on Add-on actions

5. Select common settings for all uploads fields or individual for every field

6.  Click All Uploads (for Common settings)
   or upload field (for individual settings).

7. Pick a custom root folder for uploads
   or revert to the original settings
   Switch between My Drive and Shared Drives in the header:

8. Click the plus button to add a custom subfolder
   Click the input field to select the placeholder(s) from the list
   or/and type-in subfolder name.

9. Click the cross button to delete a custom subfolder

10. To rename uploaded file click Rename uploads
    Click the input field to select placeholder(s) from the list or/and type-in a name for the upload.

11. To define a description of the uploaded item click Add a description
    Click the input field to select placeholder(s) from the list or/and type it in.
    The Description field is very important because it allows users to find an item using the specified keywords. And it might work even better than a hierarchical folder structure for organizing uploads and then searching for them.

12. To share uploaded items click Share uploads with
    Select Responder to share the upload with form respondent
    Select the desired access.
    Select Others and enter the mailing list
    to share the upload with somebody else.

13. In the last section, define the recipients of the email with links to the uploaded files
    You can use HTML to create the body of the message.

14. Click Save to save changes or Renew to revert to initial settings

Placeholders list

Your form fields are on the top of the list.

For example, if your form contains a Subfolder field, then the value entered by the user or selected from the list will be substituted for the ${Subfolder} placeholder.

Service placeholders:
${YEAR} 2021

${MONTH} 12

${DATE} 31

${FULLDATE} 2021-12-31

${DAY} 5 (i.e. Friday)

${TIME} 23:59:59

${TIMESTAMP} 2021-12-31T23:59:59

Form placeholders:

${RESPONDENT} respondent’s email (if available)

${FORM.TITLE} your form title

${FORM.ID} your form ID

${OWNER} your form owner’s email

${EFFECTIVE_USER} effective user’s email 

Placeholders related to single upload:

${UPLOAD.NAME} uploaded filename

${UPLOAD.EXTENSION} uploaded filename extension

${UPLOAD.FILENAMEONLY} uploaded filename with removed responder name

${UPLOAD.FILENAMEONLYNOEXT} uploaded filename with no responder and extension

${UPLOAD.DESCRIPTION} uploaded description (if available or defined)

${UPLOAD.ID} uploaded file ID on Google Drive

${UPLOAD.URL} uploaded file URL

Uploads list placeholder:

${UPLOADS} uploads list in predefined format

${UPLOADS.LEN} the number of uploaded items.

Subscription

To check your subscription status

1. Click Add-ons icon

2. Choose a Form Uploads Manager add-on from the list

3. Click Subscription

To purchase subscriptions

1. Click button Add

2. Select the option you need

3. Check your email

4. Press button and complete purchase.

Processing a purchase request by payment provider and issuing a subscription may take some time.

Trial and 1 form subscriptions are assigned to 1 form only. Unassign it under subscription management to reuse in another form.

Click Edit subscriptions button (right one) to open Subscriptions Manager window:
Click Unassign the subscription button (with cross sign):

Then start using your new Google Form. The subscription will be assigned automatically.

After this change, the add-on will no longer be available in the previously used document. To use the add-on in several documents at the same time, you can purchase a subscription for an unlimited number of documents.